BOD Minutes 01/16/2023

Details
Category: Club Business

Board of Director’s Meeting Minutes

Monday January 16, 2023

Attendees: Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Primo Rivera, Toby Silhavy, Michael Hobson, Oliver Soto, Rick Crow, Dave Dupre, Tim Hughes, Kevin Garland, Tim Cooper

Absent:

Guest: Dan Carroll

  1. Website Update – Events Calendar is now working, Items to do are results upload so RD’s can upload results after contests. Dan is working through the normal issues and is dedicated to finishing the site. Software updates for automatic score systems will be accommodated soon. We may in the future add resources to this effort under Dan’s supervision.
  2. Alex’s membership proposal – The proposal will allow for a ALL IMAC members to join in 2023 at the rate of $20.00. This allows all members accross the world to be equal. Anyone who has already paid $40 in 2023 will receive a second year through 2024. Those who have already paid $30 will have an additional 6 months. All regions will receive equal amounts at the end of the year for regional awards. See attached proposal for details. Motion made to approve and seconded. Motion was voted on and approved.
  3. Honorary Lifetime membership for Doug – Doug Pilcher has done a tremendous amount for the organization. A motion was made and accepted to grant this honor to Doug with our thanks.
  4. International representative nomination. – Adi Kochav was nominated and accepted.
  5. Sequence Committee – Brad Davy committee chair has offered prizes for folks who participate in the committee. A budget of $500.00 was proposed and accepted.
  6. Website Committee – We need to have more participation and Alex will coordinate.
  7. IJS – 28 January 2023 Will be virtual and available to all. We will make a school available to Asia Pacific as well as all other regions.
  8. USA NATS 2023 – Primo has confirmed the dates. They will be held 28-31 July 2023
  9. General Discussion - Motion Made to discontinue using membership cards. This was accepted.
  1. Treasurer’s report

Cash on hand

January Checking Balance – $51,074.85

January PayPal Balance -      $ 6,754.49

Total assets -            $57,829.34

 

 

 

Regional Reports

NE – Working on schedule with the first contest in May. Losing sites where contests were held in the past. Working to sign up new venues.

SE – 17 contests scheduled so far. Many previous members are now coming back to participation.  

NC – Judging seminars are being planned and more contests will be held this year in places where none were held in the past.

NW –

EU – Over 100 pilots are registered for the European champs and competitions are doing well.

SC –Schedule for 2023 is coming together. In person judging school in February and first contest in March. 2 new contests in states where no contests have been held.

SW- Schedule is set with thanks to Jacques. Feb 4-5 is the first contest of the year.

AP – ASAA calendar is set with 30 events in Australia. Participation is good at all events so far.

LA – All is going well in LA and plenty of new pilots are coming to contests. Recognition awards have been given to the national directors.

 

Alex’s Proposal for Membership

  • IMAC INTL Currently has roughly $58,000 in the bank.
  • Minimal expenses for 2023.
  • IMAC INTL to rollout a 3rd party vendor to provide marketing material to be sold on our website. (INCOME TBD)
    • Shirts
    • Jackets
    • Flags
    • Stickers
    • (Ask Manrico since he’s the fashion all-star!)
    • We hold no inventory etc.
    • Collect a check at the end of the month for any profits per agreement with vendor.
  • Advertisement (INCOME TBD)
    • Sell advertisement space to vendors on the mini-iac webpage
  • Main expenses for 2023
    • Rollout of the electronic scoring devices sometime in 2023 (Estimating $3000).
    • Need to give Dan something for all the web work. I have asked him what his dream plane is etc. (Estimating $5000)
  • This sets us up to make some changes to our dues and allows us up to be EQUAL across the WORLD!
    • $20 a year for membership dues across ALL Regions for the remainder of 2023 (Will re-evaluate in December 2023).
    • Those that have already paid $40 in 2023 will be prorated an additional year.
    • Those that have already paid $30 in 2023 will be prorated an additional 6 months.
    • NO More mass registration (Complicated as members do not create accounts and very time consuming)
  • ALL regions INCLUDING EU,AP,LA will receive end of the year monies for IRPS awards. $500 per region.
    • ALL Regions will be required to register their events on the mini-iac website.
    • ALL Regions will be required to upload results from contests etc.
    • IF the Region does not upload ALL information required no money is awarded.
  • NATS funding will be provided across all regions INCLUDING EU,AP,LA and based on % of pilots in each region. (All 6 USA Regions will be counted as ONE REGION for NATS.)
    • ALL Regions will be required to register their events on the mini-iac website.
    • ALL Regions will be required to upload results from contests etc.
    • IF the Region does not upload ALL information required no money is awarded.
    • MONEY AWARDED
      • If there are 500 pilots in IMAC Total ($5500 Total Budget)
        • 300 USA Pilots = 60% (60% of $5500 = $3300)
        • 75 LA Members = 15% (15% of $5500 = $825)
        • 65 EU Members = 13% (13% of $5500 = $715)
        • 60 AP Members = 12% (12% of $5500 = $660)
      • Total pilot calculation will be based on total amount of pilots at the beginning of the month for the month of which NATS is held in that region.
      • Calculation promotes the regions to have all pilots be members of IMAC INTL.