Details
Category: Club Business

Board of Director’s Meeting Minutes

Monday January 16, 2023

Attendees: Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Primo Rivera, Toby Silhavy, Michael Hobson, Oliver Soto, Rick Crow, Dave Dupre, Tim Hughes, Kevin Garland, Tim Cooper

Absent:

Guest: Dan Carroll

  1. Website Update – Events Calendar is now working, Items to do are results upload so RD’s can upload results after contests. Dan is working through the normal issues and is dedicated to finishing the site. Software updates for automatic score systems will be accommodated soon. We may in the future add resources to this effort under Dan’s supervision.
  2. Alex’s membership proposal – The proposal will allow for a ALL IMAC members to join in 2023 at the rate of $20.00. This allows all members accross the world to be equal. Anyone who has already paid $40 in 2023 will receive a second year through 2024. Those who have already paid $30 will have an additional 6 months. All regions will receive equal amounts at the end of the year for regional awards. See attached proposal for details. Motion made to approve and seconded. Motion was voted on and approved.
  3. Honorary Lifetime membership for Doug – Doug Pilcher has done a tremendous amount for the organization. A motion was made and accepted to grant this honor to Doug with our thanks.
  4. International representative nomination. – Adi Kochav was nominated and accepted.
  5. Sequence Committee – Brad Davy committee chair has offered prizes for folks who participate in the committee. A budget of $500.00 was proposed and accepted.
  6. Website Committee – We need to have more participation and Alex will coordinate.
  7. IJS – 28 January 2023 Will be virtual and available to all. We will make a school available to Asia Pacific as well as all other regions.
  8. USA NATS 2023 – Primo has confirmed the dates. They will be held 28-31 July 2023
  9. General Discussion - Motion Made to discontinue using membership cards. This was accepted.
  1. Treasurer’s report

Cash on hand

January Checking Balance – $51,074.85

January PayPal Balance -      $ 6,754.49

Total assets -            $57,829.34

 

 

 

Regional Reports

NE – Working on schedule with the first contest in May. Losing sites where contests were held in the past. Working to sign up new venues.

SE – 17 contests scheduled so far. Many previous members are now coming back to participation.  

NC – Judging seminars are being planned and more contests will be held this year in places where none were held in the past.

NW –

EU – Over 100 pilots are registered for the European champs and competitions are doing well.

SC –Schedule for 2023 is coming together. In person judging school in February and first contest in March. 2 new contests in states where no contests have been held.

SW- Schedule is set with thanks to Jacques. Feb 4-5 is the first contest of the year.

AP – ASAA calendar is set with 30 events in Australia. Participation is good at all events so far.

LA – All is going well in LA and plenty of new pilots are coming to contests. Recognition awards have been given to the national directors.

 

Alex’s Proposal for Membership

  • IMAC INTL Currently has roughly $58,000 in the bank.
  • Minimal expenses for 2023.
  • IMAC INTL to rollout a 3rd party vendor to provide marketing material to be sold on our website. (INCOME TBD)
    • Shirts
    • Jackets
    • Flags
    • Stickers
    • (Ask Manrico since he’s the fashion all-star!)
    • We hold no inventory etc.
    • Collect a check at the end of the month for any profits per agreement with vendor.
  • Advertisement (INCOME TBD)
    • Sell advertisement space to vendors on the mini-iac webpage
  • Main expenses for 2023
    • Rollout of the electronic scoring devices sometime in 2023 (Estimating $3000).
    • Need to give Dan something for all the web work. I have asked him what his dream plane is etc. (Estimating $5000)
  • This sets us up to make some changes to our dues and allows us up to be EQUAL across the WORLD!
    • $20 a year for membership dues across ALL Regions for the remainder of 2023 (Will re-evaluate in December 2023).
    • Those that have already paid $40 in 2023 will be prorated an additional year.
    • Those that have already paid $30 in 2023 will be prorated an additional 6 months.
    • NO More mass registration (Complicated as members do not create accounts and very time consuming)
  • ALL regions INCLUDING EU,AP,LA will receive end of the year monies for IRPS awards. $500 per region.
    • ALL Regions will be required to register their events on the mini-iac website.
    • ALL Regions will be required to upload results from contests etc.
    • IF the Region does not upload ALL information required no money is awarded.
  • NATS funding will be provided across all regions INCLUDING EU,AP,LA and based on % of pilots in each region. (All 6 USA Regions will be counted as ONE REGION for NATS.)
    • ALL Regions will be required to register their events on the mini-iac website.
    • ALL Regions will be required to upload results from contests etc.
    • IF the Region does not upload ALL information required no money is awarded.
    • MONEY AWARDED
      • If there are 500 pilots in IMAC Total ($5500 Total Budget)
        • 300 USA Pilots = 60% (60% of $5500 = $3300)
        • 75 LA Members = 15% (15% of $5500 = $825)
        • 65 EU Members = 13% (13% of $5500 = $715)
        • 60 AP Members = 12% (12% of $5500 = $660)
      • Total pilot calculation will be based on total amount of pilots at the beginning of the month for the month of which NATS is held in that region.
      • Calculation promotes the regions to have all pilots be members of IMAC INTL.

Details
Category: Club Business

Board of Director’s Meeting Minutes

Monday December 12, 2022

Attendees: Doug Pilcher, Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Brian Webb, Primo Rivera, Toby Silhavy, Rich Whitlow, Michael Hobson. Oliver Soto, Rick Crow

Absent: Dave Dupre, Primo Rivera

Guest: Tim Cooper, Kevin Garland, Tim Hughes

  1. Website Member Lookup and Update – Dan has emailed a website update outlining the next steps. Member Lookup is now available to all RD’s. We will continue working through the issues with the new website and continue to get the event manager up and running by the January 1st target date.
  2. Budget for 2023 – Budget which was presented in Novembers meeting was approved formally for 2023.
  3. IRPS 2023 – Final Draft presented by SW RD for a change to the current IRPS to line out a bonus points system for pilots competed against within a given contest. This would help when a pilot flies against himself only in a contest for the 1000 points. Discussion was held on the topic. Motion was approved. The final new IRPS Points system document will be added to the website by Doug and JT will announce to the membership.
  4. Mass Registration – Began in 2019 was supposed to go for 2 years. With the new website we may need to change this process. Should this be continued? Discussion was held on this topic. Motion was passed to continue mass registration for 2023. Each RD will send in one list of mass registrations, per region for international members. The fee per member will be $20, There must be 10 NEW members to activate, RD’s will receive the money and transfer it as a single payment to IMAC with spreadsheet of members (Site accounts MUST BE preset up by renewing members).
  5. K2 Awards – Discussion was held on a proposal to have K2 awards do all trophies for IMAC and we determined we would not pursue the proposal. Regions will continue to source trophies for themselves individually.
  6. ISC committee – Brad Davy has agreed to chair the committee and has asked all RD’s to submit 2 members per region to participate. Visio is being phased out by Microsoft and we will pursue an open-source platform known as OpenAero. Brad will facilitate training all members of the committee. Brad will be asked to come up with a job description and estimate of the time needed to be spent to remain part of the committee.
  7. General Discussion - Asia Pacific would like us to add a clause to the by-laws allowing the BOD and ISC committees to have complimentary memberships as has been done in the past. However, this is not written anywhere. This will be discussed by the incoming 2023-24 BOD.
  1. Treasurer’s report

Cash on hand

December Checking Balance – $51,486.02

December PayPal Balance -      $ 5,008.27

Total assets -                 $56,494.29

 

 

 

Regional Reports

NE – No Report

SE – Had a Fantastic Regionals at Mac Hodges. 21 pilots despite the hurricane. Had some great prices to give away, and the DA120 raffle was a hit. The SE schedule is 90% complete with one more new contest.

NC – Preparing for a big season next year, starting earlier and finishing later and will be moving into new areas. Will be holding several judging clinics and in person schools in both Muncie and Canada with Bill Teeters help.

NW –Tim Cooper will be taking over in January 2023.  Tim is starting to work on the schedule

EU – Despite the war going on we are seeing 2023 numbers will bounce back. Participation is improving. Europeans will be held in Poland with 125 pilots. Israel is holding a freestyle event.

SC –Schedule for 2023 is coming together. New RD Tim Hughes is coming on board and Rich will help along the way.

SW- CD meeting was held for 2023 to coordinate schedules. 2023 calendar is ready to go. Kevin is taking over for 2023.

AP – No report

LA – Brazil and Argentina held year end events. New reports coming for the newsletter. Growing membership. Columbia’s numbers are increasing also with 15 new members. Members are seeing value in being a member.

Details
Category: Club Business

Board of Director’s Meeting Minutes
Monday November 14, 2022
Attendees: Doug Pilcher, Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Brian Webb, Primo Rivera,
Toby Silhavy, Rich Whitlow, Michael Hobson. Oliver Soto,
Absent: Dave Dupre, Rick Crow
Guest: Dan Carroll, Tim Cooper, Kevin Garland, Tim Hughes
1. Welcome to Guests and Newly elected RD’s
2. Website – The New Website will be ready to deploy on 18-Nov-2022. A lot of new features as
well. Look and feel is more modern. A lot of online content is there, judging and knowns etc.
Regions need to keep up their content.
3. Budget for 2023 – Fairly similar to 2022 with Minor exceptions.
4. Nat’s 2023 – 28 July-31 July in Muncie. Primo will be in charge this year.
5. IRPS Changes for 2023 – Jacques Telles presented that some regions are seeing pilots win
regional events and RPS while competing against no pilots. A proposal was presented by Jacques
as an example. Discussion was held on the topic and a proposal will be presented to the BOD in
December. Any Final decision will need to be presented and approved prior to 1 Jan 2023. A
motion was made to remove all references to the Novice Class. This motion passed and was
approved.
6. General Discussion – Israel intends to do a Freestyle contest and asked for IMAC BOD approval
to have this associated with IMAC. This would be a one-time trial exception for an event in Israel
in Apr 2023. This was conditionally approved by the BOD pending a proposal from Adi which will
be forthcoming.
7. Treasurer’s report
Cash on hand
November Checking Balance – $ 22,044.05
November PayPal Balance - $33,046.83
Total assets - $55,090.88
Regional Reports
NE – No Report
SE – Just finished season during a hurricane. Regionals for next year location has been established. Many
new basic pilots this year and more contests next year.
NC – Just met with ARD’s 17 contests next year. Online judging schools and season will be longer next
year. Promoting cross region competition.
NW – All put away for the winter in the NW, Tim Cooper will be taking over in January 2023
EU – Boot camps and judging schools are being held to support the European Championships which will
be in August 2023 with over 100 competitors in Poland.
SC – Finished the regionals. Schedule for 2023 is coming together. New RD Tim Hughes is coming on
board and Rich will help out along the way.
SW- Meeting with all CD’s in December and get 2023 schedule worked through
AP – Last competition held until Feb 2023.
LA – Chile event was held with a good number of pilots. Columbia had an event as well. Mexico will be
holding an event in December.

Details
Category: Club Business

Board of Director’s Meeting Minutes

Monday October 17, 2022

Attendees: Doug Pilcher, Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Brian Webb, Primo Rivera, Toby Silhavy, Rich Whitlow, Michael Hobson. Oliver Soto,

Absent: Adi Kochav, Dave Dupre

Guest: Dan Carroll

               

  1. Website – Dan was gracious enough to join us to show the progress he has made on the new design website. We expect the system to be operational by November 18th, 2022, for content sharing and fully operational by January 1st, 2023, to include Event manager module and Points system.
  1. Election Finalization points – NC and NW both had elections for Regional Director. Tim Cooper won in the Northwest over Gordon Wilhelm. Toby Silhavy won in the North Central over Aaron Schrader.
  1. IMAC document changes prior to January 1 – This item was presented at last meeting for the BOD to individually review the current IMAC Documents be reviewed for any changes that may be needed prior to January 1st, 2023, and all agreed our current IMAC documents were still current and valid with no changes needed. (Contest Standards V.11, IRPS documents standard and senior points race, CD Checklist, Novice Class Document,
  1. Need for Rules “Clarification” Issue - Rick Crow met with Tony Stillman from the AMA to change the rule containing conflicting lines in current rules related to this issue. For 2023 we have asked the Rules committee for Scale RC Aerobatics to clarify the rule regard section 3.1 to ensure that non-IAC type aircraft are allowed i.e., pattern aircraft.

 

Post BOD meeting update: This rule went to the committee for a clarification vote on 18 October after the BOD meeting.

  1. General Discussion – US FAA is working to allow for no altitude restrictions at US sanctioned events in the future. Still working through the Class G restrictions and hoping for resolution soon on all fronts. This is likely to happen post November elections.
  1. Treasurer’s report

Cash on hand

October Checking Balance – $22,716.30

October PayPal Balance -      $31,805.74

Total assets -             $54,522.04

 

 

 

Regional Reports

NE – No report

SE – No report

NC – No report

NW – We had our regional finals, 12 total pilots.  The weather was great. all had a good time.  Small controversy as the intermediate winner in the regional points final had two contest un apposed and only flew against two pilots all year.  The decision was to award first based on the IMAC rule book. Tim Cooper won the election for the next NWRD

EU – In Europe, despite the war and a growing inflation rate, we are experiencing a positive comeback of energy versus IMAC.  It seems that, after the compulsory Covid stop, the willingness to go back to a normal life and flying habits is really strong. The year ended normally in all countries. The new year is almost completely designed.  We organized the first edition of the Europeans in Poland, and the Euro Cup has already five Open Competitions lined up, while another two or three are under design.

SC – We have 2 more contests coming up. The Bato Rouge - Bayou Bash IMAC is scheduled for Oct 29th and 30th. Also, the Regional Finals are scheduled for Abilene the following week. The awards are purchased and will be given to the new RD, Tim Hughes, who will distribute the awards at the finals. We have the majority of next year’s contests preliminarily scheduled, waiting for the final Nat’s dates. Danny Powell has spearheaded this and gotten most dates put together.

SW- As we approach the holidays and the Southwest Regional finals are right around the corner, I wanted to take a minute to recap the 2022 season and acknowledge some of the key participants that make the 2022 season possible.

A big thanks to the RC clubs and BOD’s that hosted contests in 2022... Hemet Model Masters, Desert Hawks RC Club, Chino Valley Flyers, Riverside RC Club, Florence Aero Modelers club, the Remote Possibilities RC Club and the Tucson Radio Control club.

A note of thanks to the Contest Directors and assistants that administrated the contests... Kim Quenette, AJ Jaffe, Dave White, Mark Dennis, Mike Hicks, Kevin Garland, Mike Croft, Dale Grant and so many others.

The pilots and their families that participated

Not counting our regional finals and the Nat’s... we staged 16 contests in 2022. We average 15 pilots per contest with a high of 21 pilots and a low of 7 pilots. We added St. George Utah (Remote Possibilities RC Club) back to the Southwest calendar and we picked up Kim Quenette as a contest director. AJ Jaffe was able to add a 2nd Bakersfield contest for the fall. Looking forward to the 2023 season with Kevin Garland leading the Southwest Region as the new Regional Director!

AP – No report

LA – There is refreshing news for the region this month: new contests are starting to sprout: 

 In October the 23rd IMAC Colombia held an IMAC Starters boot contest with a really good turn up. There’s a new coming IMAC Starters already scheduled for late November. In October the 28th Chile will hold the Aconcagua cup, which outweighs average contests due to the fact this is a binational contest which will feature the attendance of pilots from both Chile and Argentina. During November IMAC México will have its nationals in Querétaro. In other news, the Latin America BOD is working in a method to build from the ground a lineup of judges that are not pilots themselves to alleviate the extra workload that comes to pilots that are competing but also need to keep up with the extra chores for the contest. 

Details
Category: Club Business

Board of Director’s Meeting Minutes

Monday Sep 19, 2022

Attendees: Doug Pilcher, Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Adi Kochav,

Brian Webb, Primo Rivera, Toby Silhavy, Dave Dupre, Rich Whitlow

Absent: Michael Hobson. Oliver Soto, Amanda Darling (Item #1)

1. SC Regional Director – Amanda Darling had resigned shortly before meeting via email, and the BOD voted to accept her resignation. The BOD also voted to ask Rich Whitlow to be the interim RD for the South-Central Region until after the term is complete and Tim Hughes of SC takes the position as of January 1st, 2023.

2. Election Finalization points – NC is the only contested region at this time and a full slate of officers has been nominated for 2023. UPDATE POST MEETING: NW will also have an election.

3. IMAC document changes prior to Jan 1 – IMAC documents, i.e.: IMAC Contest Standards, IRPS Points Series, Senior Points Series, CD Contest Check List, Novice Class Document, Novice Class Invite Flyer, Known/Unknown/Freestyle Score Sheets. These will be checked for any updates needed prior to January 1st, 2023. Also, Rick Crow will investigate with AMA to change the rules surrounding the 10% rule and the conflicting lines in current rules related to this issue.

4. General Discussion – We have a flyer developed for the IJS in 2023. Also, electronic scoring has been updated and appears to be working well. We will continue to develop documentation and tutorial videos to be distributed. Toby and JT are still working on this in tandem with development and beta testing.

5. Treasurer’s report

Cash on hand

September Checking Balance – $24,418.75

September PayPal Balance - $32,460.31

Total assets - $54,879.66

Regional Reports

NE – Season has wrapped up and good attendance at the regionals. 6 First timers at regionals. We will be putting on a boot camp in Delaware.

SE – Great year so far with a lot of new pilots and 3 more events. We will be using the new scoring system at an event soon.

NC – Good season so far, had an injury during a contest with a prop strike but quick action saved the pilot’s finger. A lot of new pilots

NW – 1 Contest left with regionals coming up. One nominee for RD Gordon Wilhelm.

EU – Finishing up our competitions but coming back after COVID. Next years finals will be in Poland.

SC – (Delivered by Doug) 4 more contests coming up to complete the season of 12 Comps total.

SW- 1 more contest with the shootout and regional finals to follow.

AP – No report

LA – No report

  1. BOD Minutes 08/15/2022
  2. BOD Minutes 07/18/2022
  3. BOD Minutes 06/21/2022
  4. BOD Minutes 05/16/2022

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