Details

Written by: Rick Crow

Category: Club Business

Published: 01 April 2023

Board of Director’s Meeting Minutes

Monday March 20, 2023

Attendees: Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Primo Rivera, Toby Silhavy, Michael Hobson, Oliver Soto, Rick Crow, Dave Dupre, Tim Hughes, Kevin Garland, Tim Cooper, Adi Kochav

Absent: Manrico Mincuzzi

Guest: Dan Carroll

1. Website Update – Progress is being made on the website. Events page update will be Dan has some assistance with the website as well.
2. Website functionality and Regional Director Duties – Keep all score files in Dropbox for now. This will allow Dan to have access to those results. Regional Directors need to send the zipped score files for your contests to Alex. Please create articles for your regions.
3. Rules change – We have received a proposal to change rule 6 on Scale Aircraft. Michael Hobson asked what problem we are trying to solve. Primo feels there is historical data to drive the direction and decision of changing rule 6 and wants time to resurrect the historical notes. This was tabled for this meeting and the rules committee will take this up.
4. US Nat’s – Good attendance so far and electronic scoring will be used. Banquet is set up already. Primo is looking at food during the event. Breakfast may be in the works also. Please plan on attending. SWAG is being worked on as well.
5. Flight Data Recorders – This is becoming popular with many pilots. The intent of the FLIGHTLOGGER is to provide static flight data AFTER the pilot lands, pulls the SD card loads the data into the PLOTTER. Kevin Garland indicated this device can be plugged into the receiver to ENHANCE and/or CONTROL the flight real time. Rules specifically prohibit FLIGHT ENHANCING devices in IMAC airplanes during a competition. With increased popularity of the FLIGHT LOGGER device we will need to develop a response. 
6. Non-Profit Status – We are incorporated in North Carolina; The Officers have been updated in North Carolina. We have also updated the Bank of America account as well with the new officers. We can now register for non-profit status with Microsoft.
7. General Business – El Paso contest May 6, 2023. This is a combined event between the South Central and Southwest regions. Would like to get pilots from LA region as well if possible.

8. Treasurer’s report

Cash on hand

February Checking Balance – $50,492.20

February PayPal Balance -      $ 6,233.24

Total assets -            $56, 725.48

Regional Reports

NE – 10 Contests are scheduled, Canada is problematic at this time due to Transport Canada. First contest is in May.

SE – 2 Contest have had 21 pilots each. New pilots are showing up. In person judging school will be held this year.

NC – Intro to IMAC Webinar was held 2 weeks ago. No contests until June. We have a judging webinar in April.

NW – First Contest coming up in April, Judging school has been held with a wide variety of presenters.

EU – Europeans are moving along with 128 pilots registered. Support in place for this as well. Looking for more judges in order to make this work. IMAC Hungary is growing.

SC –Judging school has been scheduled for online with 18 folks showing up. First contest was held already with good attendance.

SW- Weather has cancelled 2 contests so far this season, this weekend we will have the Tucson IMAC contest.

AP – No report

LA – First contest was held in the new Mexico region. Good turnout for this contest. This is causing more pilots to be interested. Judging Clinic was held to help understand how to judge maneuvers.

Details

Written by: Rick Crow

Category: Club Business

Published: 07 March 2023

Board of Director’s Meeting Minutes

Monday February 20, 2023

Attendees: Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Michael Hobson, Oliver Soto, Rick Crow, Tim Hughes, Tim Cooper, Adi Kochav

Absent: Primo Rivera, Dave Dupre, Kevin Garland

Guest: Jamie Hicks

1. Website Update – Events will be updated within a week. Several new updates will be forthcoming. RD’s will still be required to enter all contests.
2. NC Regional Director – Toby has resigned with immediate effect. Jamie Hicks was recommended and approved by the BOD for the interim 60 Day period starting 2/20/2023. Motion was made and seconded. All approved.
3. Electronic Scoring liaison – Toby will take that position effective immediately.
4. RFA 2023-001 – This RFA was approved to remove language that allowed for ambiguity in the type of aircraft allowed in IMAC.
5. USA NATS 2023 –They will be held 28-31 July 2023 A large quantity of SW pilots are going to Muncie for this event. Regional directors for all US regions have been advised to start promoting and get their pilots to the USA NATS.
6. 2026 Worlds discussion – Manrico put forth an idea to have the competition consist of only unlimited pilots. The cost of these events may be prohibitive (Shipping, Travel etc.)

The BOD tabled this discussion for more details.

7. Non-Profit Status – We are incorporated in North Carolina as a non- profit. Jim will contact them to update the registered officers.
8. General Business - None

9. Treasurer’s report

Cash on hand

January Checking Balance – $50,469.85

January PayPal Balance -      $ 5,768.76

Total assets -            $58, 236.61

Regional Reports

NE – Working on schedule with the first contest in May. Losing sites where contests were held in the past. Working to sign up new venues.

SE – No Report

NC – Schedule has 17 flying events with some in Canada. In person Judging school at Muncie.  

NW – Judging School has been scheduled. New interest from Canada and Idaho. Contests are scheduled and folks are registering.

EU – Europeans are moving along with 114 pilots registered. Support in place for this as well. Euro Cup is moving along with 6 contests so far.

SC –Judging school has been scheduled for online to increase participation. First contest will be in 2 weeks. Growth is happening.

SW- 28 Pilots for the season  opener.

AP – IMAC season underway with first competition of the year underway. Some contests have had restricted entry due to site restrictions. Speaking with the Japanese to try to engage them as well as New Zealand.

LA – First contest was held in a new Mexico region. Columbia had their first contest with 16 pilots.

Details

Written by: Alex Dreiling

Category: Club Business

Published: 24 January 2023

Board of Director’s Meeting Minutes

Monday January 16, 2023

Attendees: Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Primo Rivera, Toby Silhavy, Michael Hobson, Oliver Soto, Rick Crow, Dave Dupre, Tim Hughes, Kevin Garland, Tim Cooper

Absent:

Guest: Dan Carroll

1. Website Update – Events Calendar is now working, Items to do are results upload so RD’s can upload results after contests. Dan is working through the normal issues and is dedicated to finishing the site. Software updates for automatic score systems will be accommodated soon. We may in the future add resources to this effort under Dan’s supervision.
2. Alex’s membership proposal – The proposal will allow for a ALL IMAC members to join in 2023 at the rate of $20.00. This allows all members accross the world to be equal. Anyone who has already paid $40 in 2023 will receive a second year through 2024. Those who have already paid $30 will have an additional 6 months. All regions will receive equal amounts at the end of the year for regional awards. See attached proposal for details. Motion made to approve and seconded. Motion was voted on and approved.
3. Honorary Lifetime membership for Doug – Doug Pilcher has done a tremendous amount for the organization. A motion was made and accepted to grant this honor to Doug with our thanks.
4. International representative nomination. – Adi Kochav was nominated and accepted.
5. Sequence Committee – Brad Davy committee chair has offered prizes for folks who participate in the committee. A budget of $500.00 was proposed and accepted.
6. Website Committee – We need to have more participation and Alex will coordinate.
7. IJS – 28 January 2023 Will be virtual and available to all. We will make a school available to Asia Pacific as well as all other regions.
8. USA NATS 2023 – Primo has confirmed the dates. They will be held 28-31 July 2023
9. General Discussion - Motion Made to discontinue using membership cards. This was accepted.

10. Treasurer’s report

Cash on hand

January Checking Balance – $51,074.85

January PayPal Balance -      $ 6,754.49

Total assets -            $57,829.34

Regional Reports

NE – Working on schedule with the first contest in May. Losing sites where contests were held in the past. Working to sign up new venues.

SE – 17 contests scheduled so far. Many previous members are now coming back to participation.  

NC – Judging seminars are being planned and more contests will be held this year in places where none were held in the past.

NW –

EU – Over 100 pilots are registered for the European champs and competitions are doing well.

SC –Schedule for 2023 is coming together. In person judging school in February and first contest in March. 2 new contests in states where no contests have been held.

SW- Schedule is set with thanks to Jacques. Feb 4-5 is the first contest of the year.

AP – ASAA calendar is set with 30 events in Australia. Participation is good at all events so far.

LA – All is going well in LA and plenty of new pilots are coming to contests. Recognition awards have been given to the national directors.

Alex’s Proposal for Membership

• IMAC INTL Currently has roughly $58,000 in the bank.
• Minimal expenses for 2023.
• IMAC INTL to rollout a 3^rd party vendor to provide marketing material to be sold on our website. (INCOME TBD)
  • Shirts
  • Jackets
  • Flags
  • Stickers
  • (Ask Manrico since he’s the fashion all-star!)
  • We hold no inventory etc.
  • Collect a check at the end of the month for any profits per agreement with vendor.
• Advertisement (INCOME TBD)
  • Sell advertisement space to vendors on the mini-iac webpage
• Main expenses for 2023
  • Rollout of the electronic scoring devices sometime in 2023 (Estimating $3000).
  • Need to give Dan something for all the web work. I have asked him what his dream plane is etc. (Estimating $5000)
• This sets us up to make some changes to our dues and allows us up to be EQUAL across the WORLD!
  • $20 a year for membership dues across ALL Regions for the remainder of 2023 (Will re-evaluate in December 2023).
  • Those that have already paid $40 in 2023 will be prorated an additional year.
  • Those that have already paid $30 in 2023 will be prorated an additional 6 months.
  • NO More mass registration (Complicated as members do not create accounts and very time consuming)
• ALL regions INCLUDING EU,AP,LA will receive end of the year monies for IRPS awards. $500 per region.
  • ALL Regions will be required to register their events on the mini-iac website.
  • ALL Regions will be required to upload results from contests etc.
  • IF the Region does not upload ALL information required no money is awarded.
• NATS funding will be provided across all regions INCLUDING EU,AP,LA and based on % of pilots in each region. (All 6 USA Regions will be counted as ONE REGION for NATS.)
  • ALL Regions will be required to register their events on the mini-iac website.
  • ALL Regions will be required to upload results from contests etc.
  • IF the Region does not upload ALL information required no money is awarded.
  • MONEY AWARDED
    • If there are 500 pilots in IMAC Total ($5500 Total Budget)
      • 300 USA Pilots = 60% (60% of $5500 = $3300)
      • 75 LA Members = 15% (15% of $5500 = $825)
      • 65 EU Members = 13% (13% of $5500 = $715)
      • 60 AP Members = 12% (12% of $5500 = $660)
    • Total pilot calculation will be based on total amount of pilots at the beginning of the month for the month of which NATS is held in that region.
    • Calculation promotes the regions to have all pilots be members of IMAC INTL.

Details

Written by: Doug Pilcher

Category: Club Business

Published: 29 December 2022

Board of Director’s Meeting Minutes

Monday December 12, 2022

Attendees: Doug Pilcher, Alex Dreiling, Jim McCall, Rick Crow, Jacques Telles, Brian Webb, Primo Rivera, Toby Silhavy, Rich Whitlow, Michael Hobson. Oliver Soto, Rick Crow

Absent: Dave Dupre, Primo Rivera

Guest: Tim Cooper, Kevin Garland, Tim Hughes

1. Website Member Lookup and Update – Dan has emailed a website update outlining the next steps. Member Lookup is now available to all RD’s. We will continue working through the issues with the new website and continue to get the event manager up and running by the January 1^st target date.
2. Budget for 2023 – Budget which was presented in Novembers meeting was approved formally for 2023.
3. IRPS 2023 – Final Draft presented by SW RD for a change to the current IRPS to line out a bonus points system for pilots competed against within a given contest. This would help when a pilot flies against himself only in a contest for the 1000 points. Discussion was held on the topic. Motion was approved. The final new IRPS Points system document will be added to the website by Doug and JT will announce to the membership.
4. Mass Registration – Began in 2019 was supposed to go for 2 years. With the new website we may need to change this process. Should this be continued? Discussion was held on this topic. Motion was passed to continue mass registration for 2023. Each RD will send in one list of mass registrations, per region for international members. The fee per member will be $20, There must be 10 NEW members to activate, RD’s will receive the money and transfer it as a single payment to IMAC with spreadsheet of members (Site accounts MUST BE preset up by renewing members).
5. K2 Awards – Discussion was held on a proposal to have K2 awards do all trophies for IMAC and we determined we would not pursue the proposal. Regions will continue to source trophies for themselves individually.
6. ISC committee – Brad Davy has agreed to chair the committee and has asked all RD’s to submit 2 members per region to participate. Visio is being phased out by Microsoft and we will pursue an open-source platform known as OpenAero. Brad will facilitate training all members of the committee. Brad will be asked to come up with a job description and estimate of the time needed to be spent to remain part of the committee.
7. General Discussion - Asia Pacific would like us to add a clause to the by-laws allowing the BOD and ISC committees to have complimentary memberships as has been done in the past. However, this is not written anywhere. This will be discussed by the incoming 2023-24 BOD.

8. Treasurer’s report

Cash on hand

December Checking Balance – $51,486.02

December PayPal Balance -      $ 5,008.27

Total assets -                 $56,494.29

Regional Reports

NE – No Report

SE – Had a Fantastic Regionals at Mac Hodges. 21 pilots despite the hurricane. Had some great prices to give away, and the DA120 raffle was a hit. The SE schedule is 90% complete with one more new contest.

NC – Preparing for a big season next year, starting earlier and finishing later and will be moving into new areas. Will be holding several judging clinics and in person schools in both Muncie and Canada with Bill Teeters help.

NW –Tim Cooper will be taking over in January 2023.  Tim is starting to work on the schedule

EU – Despite the war going on we are seeing 2023 numbers will bounce back. Participation is improving. Europeans will be held in Poland with 125 pilots. Israel is holding a freestyle event.

SC –Schedule for 2023 is coming together. New RD Tim Hughes is coming on board and Rich will help along the way.

SW- CD meeting was held for 2023 to coordinate schedules. 2023 calendar is ready to go. Kevin is taking over for 2023.

AP – No report

LA – Brazil and Argentina held year end events. New reports coming for the newsletter. Growing membership. Columbia’s numbers are increasing also with 15 new members. Members are seeing value in being a member.